Sohum Realty, LLC (“FGR”) takes your privacy very seriously. We care about how your and your clients’ personal information is being shared or used. This privacy policy (“Privacy Policy”) covers FGR’s treatment of personally identifiable information (“Personal Information”) and enterprise information (such as: Agency/client contracts, purchase agreements, listings agreements, apartment rental applications, property disclosures, escrow information and title paperwork, etc.) (“Enterprise Information”) that you submit, your client(s) submit or FGR otherwise gathers, when you access or use the Service (as defined below). Together, Personal Information and Enterprise Information will be referred to as “Information”.

By using the www.sohumrealty.com website (“Site”) or any of the FGR applications (together with the Site, the “Service”), including tenant screening, deal management and/or any other features provided by FGR, you acknowledge that you accept the practices and policies outlined in this Privacy Policy, and you consent that we will collect, use, and share your information as set forth below.

Cookies: Whenever you interact with our Service, we may automatically receive and record information on our server logs from your browser or device, which may include your IP address, device identification, “cookie” information, the type of browser and/or device you’re using to access our Service, and the page or feature you requested. “Cookies” are identifiers we transfer to your browser or device that allow us to recognize your browser or device and tell us how and when pages and features in our Service are visited and by how many people. You may be able to change the preferences on your browser or device to prevent or limit your device’s acceptance of cookies, but this may prevent you from taking advantage of some of our features. Again, this Privacy Policy does not cover the use of cookies by any third parties, and we aren’t responsible for their privacy policies and practices. When we collect the usage information described in this paragraph, we only use this data in aggregate form, and not in a manner that would identify you personally. For example, this aggregate data can tell us how often users use a particular feature of the Service, and we can use that knowledge to make the Service interesting to as many users as possible.

Automatically Collected Information: We may automatically receive and store certain, anonymous types of information whenever you interact with the Service. Such information may include the your IP address, domain server, and type of Internet browser. This information helps us, among other things, analyze trends and administer the Service. This information is anonymous and contains no personally identifiable data.

How does FGR use the information it collects?

FGR uses your Information only as follows:

To operate and maintain the Service (such as, for the purposes of fixing malfunctions, testing our security systems, etc.).
To provide you with the features, functions and benefits of the Service.
To enhance, improve and further develop the Service (such as, creating new features or functions, refining the user experience, increasing Service technical performance, etc.).
To provide you with notices related to your use of the Service.
To help personalize the Service experience for you (such as, remembering your information so you will not have to enter it each time you use the Service).
And for the other purposes referenced in the “Will FGR Share Any of the Information it Receives” section below (such as, for the purposes of legal compliance).

Will FGR Share Any of the Information it Receives?

To the limited extent we collect Information – we neither rent nor sell your Information to anyone. We share your Information only as described below.

Within Your Organization: As mentioned above - certain of your User Submissions may be shared internally with your organization’s primary Admin user and broker.

Agents: We employ other companies and people to perform tasks on our behalf. Your information may be accessed by these partners/employees, in the event that we need to share your Information with them to provide our services or customer support to you. Unless we tell you differently, OT’s agents and employees do not have any right to use Information we share with them beyond what is necessary to assist us.

Business Transfers: If FGR undergoes a merger or is acquired, then all or substantially all of its assets may be transferred to the acquirer (and information covered by this policy is such an asset). Please note, information will remain protected by this policy in accordance with its terms.

Protection of FGR and Others: We may release Information when we believe in good faith that release is necessary to comply with the law; enforce or apply our conditions of use and other agreements; or protect the rights, property, or safety of OT, our employees, our users, or others.

With Your Consent: Except as set forth above, you will be notified when your Information may be shared with third parties, and will be able to prevent the sharing of this information.

What You can Do to Your Personal Information.

Editing your profile:

If you are a registered user of the Service, we provide you with tools to access or modify your Information and other profile information. These tools are accessible from the Personal Information tab of the My Profile portal while logged in to your FGR account.

Deleting your account:

You can delete your account by contacting [email protected]. Subject to the “Limitations on Deletion” section below, when you request us to delete your account for the Service, your data will be permanently deleted from our servers and access to your account will be disabled.

Limitations on Deletion:

Even after you remove information from your profile or delete your account, your Information may be retained by us on back-up servers indefinitely. We keep such servers to help protect the stability and availability of the Service (such as protecting it from viruses and malfunctions).

In addition, copies of your information may remain viewable elsewhere to the extent it has been publicly published by you or otherwise shared by you with others (such as your User Submissions).

We may also retain certain information to prevent identity theft and other misconduct even if deletion has been requested.

We may also indefinitely retain and use any aggregated data derived from or incorporating your Information after you update or delete it, but not in a manner that would identify you personally.

Laws and Regulations:

We may also retain your Information to the extent required to comply with (or we deem it reasonable in light of) any laws or regulations.

California Residents:

Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of Personal Information which we share with our affiliates and/or third parties for marketing purposes, and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please mail a written request to the FGR (contact info below).

How We Protect Your Information

FGR takes certain precautions to protect your Information and to limit the risk that it will be accessed without authorization, including use of certain industry standard technologies and practices. That said, we cannot guarantee the security of such Information. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time. No security system is perfect.

If we learn of a security systems breach, then we may attempt to notify you via email, phone, physical mail, or by a posting on your Service account page - so that you can take appropriate protective steps. Pursuant to our Terms of Service you have consented to receive such notice by electronic means (provided that such consent is void where prohibited by applicable law).

To receive a free written notice of a security breach, or if you have any questions about the security of the Service, please contact us at [email protected].

In addition to the security measures referenced above, your Service account is protected by a password for your privacy and security. You must prevent unauthorized access to your account and information by selecting and protecting your password appropriately and limiting access to your computer or device and browser by signing off after you have finished accessing your account.

Changes to this Privacy Policy

This Privacy Policy was last changed on the date set forth at the top of the policy. We are constantly trying to improve the Service, so we may need to change this Privacy Policy from time to time as well, but we will alert you to changes by placing a notice on www.officetroop.com, by sending you an email and/or providing a notification through your Service account. In addition, we will also edit the date at the top of this policy to reflect the date of the changes. Please note that if you’ve opted not to receive legal notice emails from us (or you haven’t provided us with your email address), those legal notices will still govern your use of the Service, and you are still responsible for reading and understanding them. If you use the Service after any changes to the Privacy Policy have been posted, that means you agree to all of the changes.

Use of information we collect now is subject to the Privacy Policy in effect at the time such information is provided to, or collected by, us.

Contacting Us

If you have any questions or concerns regarding our privacy practices, please send us a detailed message to [email protected], or: Sohum Realty, LLC (Attn: Privacy Officer) 1400 North Milwaukee Street, Chicago, Illinois 60622.